Thank you for your interest in employment with The Hetrick-Martin Institute. Our job listings are updated frequently and are posted until the position has been filled.

How to Apply:
Send resume along with cover letter and salary history: By e-mail: jobs@hmi.org (no .zip or .pdf files, please) If there is interest in your resume, you will be contacted by phone. Please, no telephone calls.

The Hetrick-Martin Institute is an Equal Employment Opportunity Employer.

This page was last updated on May 15, 2008.

Chief Program Officer

Unit: Programs

Reports to: Executive Director

Responsibilities:

Oversight of all Program Functions; assess and develop current and future youth programming in collaboration with the Executive and Planning Offices as defined by the mission of the Hetrick Martin Institute. Oversight shall include but not be limited to After School and Supportive Services as well as the relationship with the agency?s lead partner, Harvey Milk High School.

1) Unit Wide Oversight and Management

a) Direct the creation of effective staffing and management structure for all program services at HMI.

b) Oversee hiring, orientation, supervision, training and termination of all program staff, interns and volunteers (in conjunction with the HR Department as appropriate).

c) Oversee the day-to-day operations of the Unit.

d) Create, and oversee Program Wide budget.

e) Monitor all risk-management issues for Programs

i) Oversee creation and ongoing updating of departmental policies and procedures.

f) Staff Program Committee of Board of Directors and report directly to the Board as necessary

i) Leadership role in agency-wide strategic planning.

2) Planning and Design

a) ) Based upon strategies developed by the agency; assess, plan and design all client programs.
b) Work with the Executive and Planning Offices as well as other units to develop collaborative systems to further promote the agency mission. Link with consultants, organizations, researchers and other internal and external supports to create effective programs designed to optimize opportunities to achieve agency mission.

3) Monitoring

a) Direct the creation of structures to provide timely internal and external data collection, analysis and reporting for all program departments, and monitor applicable contractual compliance.

i) Provide monitoring and oversight of programs and services for purposes of quality care and compliance in conjunction with the Executive and Planning Offices.

4) Program Evaluation

a) Work in conjunction with the Planning Office to see to the creation of effective and targeted evaluation tools to evaluate success of program design in achieving program outcomes and overall agency mission.

b) Direct and oversee the assessment of evaluation tools and resulting data to inform program creation, redesign and ongoing oversight.

5) Community Collaboration

a) Create and implement a strategy to facilitate consistent collaboration with community agencies and constituencies, identified as essential to achieving identified goals and objectives and overall agency-wide mission.

b) Legislative advocacy as needed and required.

c) Oversee or provide direct communication with all program-funding sources as necessary.

6) Development Responsibility

a) Provide or coordinate the provision of program design, monitoring, and evaluation description for applicable new or renewal grant applications.

b) Participate in Development functions as directed.

7) Other duties as assigned.

Requirements:

1. Master?s degree in public health, social work, psychology, education and administration related human services field, or equivalent.

2. 5?7 years senior supervisory and management experience.

3. Program and curriculum design and evaluation experience.

4. Excellent strategic planning skills.

5. Experience working with at risk adolescent populations.

6. Strong oral and written communication skills.

7. Excellent organizational skills.

8. Computer Skills: Strong with proficiency in all programs of the current Microsoft Office suite.

Additional Desirable Qualifications:

1. Knowledge of lesbian, gay, bisexual and transgender youth issues as well as multicultural competence strongly preferred.

2. Experience in working with mid-sized agencies, systems, etc, preferred.

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EducationAL Specialist, hiv

Unit: Programs

Department: After-School Services

Reports to: Assistant Director, Health & Wellness

Responsibilities:

1. Develop, facilitate and implement HIV prevention programming in the Harvey Milk High School and the After-School Department, including programming suited for particular target populations.

2. Assist in program design, recruitment, supervision and referral of young people participating in After-School Programs, especially Health and Wellness Programming.

3. Track youth member enrollment/activities and contractual requirements, and prepare reports and paperwork requested by Agency?s funders.

Essential Duties and Tasks:

1. Perform outreach, screening and assessment of youth enrolled in After-School Services, and ensure appropriate referrals to HIV testing sites, other HMI services and outside resources.

a. Outreach and engage youth for enrollment in After-School Programs.

b. Conduct one-to-one interviews, case plans and referrals for youth enrolled in groups; daily assessments, as needed.

c. Conduct screenings for internship and closed group applicants.

d. Screen for HIV prevention.

e. Work closely with other HMI programs providing services to the young people and communication with staff on individual cases, and assist in case planning.

2. Outreach community resources such as HIV counseling and testing sites, adolescent health facilities and/or other CBOs; maintain and manage relationships once they are created.

3. Track and evaluate program activities as required by HMI and its funders.

a. Assist Assistant Director in achieving all measurement outcomes for the POP Arts Program, and provide support in evaluation of interventions and program.

b. Maintain group-level documentation, including sign-in sheets, session summaries.

c. Maintain client-level data, including progress notes, referral logs, evaluation tools and applications.

d. Develop and implement program evaluation and client outcome measures.

e. Submit narrative and statistical reports to funders.

4. Prepare for and facilitate group-level interventions for HMI members

5. Interview, schedule and supervise volunteers in the program.

6. Other duties as assigned by supervisor.

Knowledge, Skills, and Abilities Required:

1. Bachelor?s degree in social work or related human services field.

2. Extensive knowledge of HIV/AIDS and Human Sexuality?related issues.

3. Experience with diverse population of adolescents in an urban setting, including knowledge of lesbian, gay, bi-sexual, transgender and questioning youth from various cultures and backgrounds.

4. Experience working with families, volunteers and collaborating community agencies, including healthcare facilities, HIV testing sites.

5. Experience facilitating screening assessments and referrals to HMI, HMHS, in addition to HIV counseling and testing sites.

6. Excellent verbal and written communication skills, including collecting and distributing, analyzing evaluation tools.

7. Ability to exercise independent judgment when appropriate; strong decision-making skills.

8. Computer Skills: Strong with competence in MS Word, Outlook, Excel and Power Point.

Additional Desirable Qualifications:

1. Extensive knowledge of one or all of the following Health and Wellness?related issues: pregnancy prevention, substance use, nutrition, and violence prevention.

2. Bi-lingual (Spanish-English) skills.

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Coordinator, Health & Wellness

Unit: Programs

Department: After-School Services

Reports to: Assistant Director, Health & Wellness

Responsibilities:

1. Responsible for the implementation and supervision of programs around outreach, HIV and STD prevention, and large community level interventions.

2. Assist in implementation of strategic planning goals and objectives for the Health and Wellness Unit.

3. Utilize preexisting systems for the collection of data required for contractual and evaluation purposes.

Essential Duties and Tasks:

1. Development and monitoring of HIV & STD prevention curricula utilizing Positive Youth Development and Harm Reduction Model and YMSM community level, subculture specific, peer-based model.

a. Provide consultation to After School Staff around all issues related to HIV prevention.

2. Responsible for the implementation of programmatic outreach including identifying appropriate venues and linkages for outreach.

a. Assist in the tasks of building service and support linkages within the larger community (CBO?s, hospitals, etc) to maintain essential referral base for HMI youth members.

3. Assist in Budget Management for assigned contract(s).

4. Ensure delivery of services is in compliance with HIV Confidentiality, and other risk management duties for department.

a. Assist in the creation of department policies and procedures particularly around areas of outreach.

5. Responsible for the oversight and supervision of After-School programs during Administrator on Call duties.

6. Support collaboration between departments and outside agencies to ensure continuity of services for youth.

7. Responsible for contractual reports as necessary to remain in compliance with funders.

8. Other duties as assigned

Knowledge, Skills, and Abilities Required:

1. Bachelor?s degree in social work, public health, psychology or related human service field equivalent.

2. Experience working with an at-risk adolescent and LGBTQ population and sub-populations, with particular emphasis on MSM and transgender-related health issues.

3. Strong oral and written communication skills.

4. Ability to exercise independent judgment when appropriate; strong decision-making skills.

5. Computer Skills: Strong with proficiency in Microsoft Word, Outlook, Excel and Power Point.

Additional Desirable Qualifications:

1. Knowledge of cultural competency issues.

2. Program design and evaluation experience.

3. Supervisory experience a plus.

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CONTROLLER

Unit: Operations

Department: Finance

Reports to: Chief Financial Officer

The Controller provides leadership and coordination of Agency accounting, budget management and internal and external financial reporting, and ensures that Agency accounting procedures conform to generally accepted accounting principles.

Primary Responsibilities:

1) Directs and coordinate Agency accounting and budget functions.

2) Directs day-to-day operations of the accounting department; including general ledger, accounts payable/receivable, purchasing, payroll, bank reconciliations, insurance and tax reports and planning and monitoring of cash flow

3) Manages payroll processing utilizing the ADP system

4) Monitors and analyzes monthly operating results against budget.

5) Manages the preparation of the official annual report of actual revenues, transfers and expenses.

6) Formulates, recommends and implements sound fiscal policies, procedures and controls

7) Develops and maintains a system for managing fixed assets.

8) Trains and supervises staff on fiscal procedures, budget management and use of accounting software.

9) Ensures adherence to internal fiscal quality control systems throughout the agency.

10) Performs month-end closing process; issues pre-determined financial reporting package.

11) Assists in preparation of the annual agency budget in coordination with senior managers, program directors and the Finance Committee

12) Manages input of the board-approved agency budget into accounting system.

13) Resolves all issues, disputes and requests involving Hetrick-Martin Institute tax and reporting obligations with the IRS.

14) Works with Development and Program to ensure that fiscal requirements for grants and contracts are identified, realized and monitored

15) Provides guidance to the Grants Manager in the preparation of periodic reports to funding source.

16) Works in conjunction with the grants manager to ensure compliance with funder restrictions

Audit-Related Duties

1) Works closely with auditors on completion of the annual agency-wide audit

2) Prepares supporting schedules as necessary

3) Coordinates government agency and other outside audits

Knowledge, Skills and Abilities Required:
1. A baccalaureate degree in accounting from an accredited college
2. Certified Public Accountant (CPA), or Master's degree in accounting from an accredited college, or
3. Minimum of four (4) years comparable work experience, including 4 years in a managerial, administrative or supervisory capacity.

Additional Desirable Qualifications:
1. Excellent verbal, written and interpersonal skills and the ability to communicate technical budget and financial information to non-financial staff.
2. Strong oral and written communication skills.
3. Strong customer service skills.
4. Ability to work independently and collaboratively.
5. Knowledge of lesbian, gay, bisexual and transgender youth issues as well as multicultural competence

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NETWORK ADMINISTRATOR

Unit: Operations

Department: Information Technology

Reports to: Director, Information Technology

Responsibilities:

1. Assist in day-to-day management and monitoring of HMI?s IT department towards ensuring efficient and effective operation of all equipment and systems to meet agency needs.

2. Develop and coordinate network systems to meet the present and future communications needs at HMI.

3. Develop and coordinate IT helpdesk efforts to ensure technology users are properly supported to optimize their use of the information system at HMI.

Essential Duties and Tasks:

1. Provide Network Administration Management and Services

a. Participate in the configuration of the network, research technical manuals and brochures, and recommend purchases of software, hardware and peripherals.

b. Maintain necessary backups and archives.

c. Perform system backup and data recovery.

d. Assist in set up and testing of new equipment.

e. Install software and rebuild computers as needs arise.

f. Provide support for special projects.

g. Test and evaluate the hardware and software to determine efficiency, reliability, and compatibility with the system and upgrade components.

h. Recommend changes in technology as it relates to operational technology.

2. Develop and maintain IT inventory:

Maintain and track all software, computers, printers, cabling, and monitors required for Internal Support utilizing databases to ensure assets are accounted for.

3. Provide Direct Hardware and Software Repair and Maintenance.

a. Perform PC hardware/software upgrades and troubleshoot all PC related problems.

b. Provide timely information and direct services to network users concerning their access to resources on the network and the operation of various software programs.

4. Coordinate all IT helpdesk efforts:

a. This will include but not be limited to answering the helpdesk phone, entering staff members requests into a database, track status, update staff with status, compile reports as requested.

b. Enter and update helpdesk tickets into the helpdesk software.

c. Generate periodic reports for the staff and management.

5. Provide Direct Hardware and Software Repair and Maintenance

a. Perform PC hardware/software upgrades and troubleshoot all PC related problems.

b. Provide timely information and direct services to network users concerning their access to resources on the network and the operation of various software programs.

c. Provide technical support with digital cameras, graphics software, etc.

6. Website Management

a. Maintain and update HMI website as needed.

7. Coordinate and Provide IT Training to staff:

a. Train staff and students, including brief tutorials, usage tips, and basic ?how-tos.?

8. Departmental Management

a. Assist Director of IT with departmental budgeting.

b. Follow up on risk-management issues for department and agency wide risk to IT Infrastructure.

i. Assist with development and updating of departmental policies and procedures.

c. Manage all agency-wide IT functions is Director?s absence.

9. Department Monitoring

a. Provide monitoring and oversight for purposes of quality and compliance.

10. Other duties as assigned by supervisor.

Knowledge, Skills and Abilities Required:

1. Bachelor?s Degree in Computer Science, Science, Math, Electrical Engineering or related area; or equivalent experience.

2. Minimum 3 years experience in tech support.

3. Knowledge of TCP/IP, Macintosh, Windows98/ NT 4.0/2000, Windows XP, Exchange 2003, M.S Office

4. Knowledge of anti-virus software.

5. Knowledge of back-up software; Veritas, Computer Associates preferred.

6. Knowledge of databases and report creation.

7. Ability to exercise independent judgment when appropriate; strong decision-making skills.

Additional Desirable Qualifications:

1. A+ Certification

2. Knowledge of lesbian, gay, bisexual and transgender youth issues as well as multicultural competence.